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Megan + Omar Tasks:

• Assemble invitations — Due 8/1/26

• Mail Invitations — Due 8/22/26

• Determine whether you will serve or save the top tier — Due 10/3/26

• Send ceremony details and ceremony standing order for the bridal party, processional & recessional order and reserved seating to Alexis — Due 10/3/26

• Make final decisions on people giving speeches/toasts & send names & toast order to Alexis — Due 10/3/26

• Purchase the following items, as needed:

  • Table Numbers

  • Seating Chart

  • Misc Signage (Welcome Sign, bar signs, guest book signs)

  • Guest Book

  • Card box

  • Toasting flutes

  • Flower person baskets/fannies, etc

  • Ring person pillow/sign, etc

  • Favors and packaging

  • Welcome bags + supplies

  • Cake Knife (or ask caterer if they have one)

• Create a photo shot list for any group and family photos & send to Alexis — Due 10/17/26

• Finalize songs list for ceremony & reception moments & send to Alexis — Due 10/17/26

  • Processional

  • Recessional

  • Newlywed Introduction (Reception)

  • Cake Cutting

  • First Dance

  • Parent/Special People Dances

  • Last Dance

• Complete BURST Docs — Due 10/17/26

  • Decor Agreement

  • Decor Instructions

  • Final Stages

  • WWYD

  • Wedding Day Surprises
    Note: This is always the scary one for newer clients that don't know us well yet. Most of the items on here (chair/table setting, trash, mopping, etc) are covered by your caterer. These are only on here to protect us in the event we incur expenses (errands, overtime for late closes because of caterer not following venue rules, etc) or need to bring on additional staffing than what is covered in your package (2 total including Planner). In 10 years we've had to use the CC on this form once.

• Purchase gifts and cards for your Wedding Parties — Due 10/17/26

• Purchase gifts for parents to thank them for their support — Due 10/17/26

• Designate ushers for the ceremony & send names to Alexis, if desired — Due 10/17/26

• Follow up with guests who have not RSVP’d — Due 10/24/26

• Finalize Day of Stationery — Due 10/31/26

• Finalize Seating Chart + send to Alexis — Due 10/31/26

• Send final guest count to Alexis — Due 10/31/26

• Obtain a marriage license (effective 60 days prior to wedding) — Due 10/31/26

• Approve finalized timeline — Due 11/4/26

Payments Due:

Alexis Tasks:

• Send vendor introductions — Due 8/28

• Confirm rehearsal time with venue — Due 10/3/26

• Send updated timeline with revisions from walk through — Due Date pending scheduling of final walkthrough

• Send drafted floor plan to Megan + Omar for approval —  Due Date pending scheduling of final walkthrough

• Update timeline with confirmed vendor arrival times & getting ready schedule — Due 10/17/26

• Send estimate counts to Florist — Due 10/17/26

• Send song list to DJ, once received from Megan + Omar — Due 10/24/26

• Send photo list to photographer, once received from Megan + Omar — Due 10/24/26

• Send finalized timeline & floor plan to Megan + Omar for approval — Due 10/31/26

• Send final guest count to baker — Due 11/4/26

• Send final guest count to caterer — Due 11/4/26

• Send final counts to florist — Due 11/4/26

• Send vendor meal count to caterer — Due 11/4/26

• Send finalized timeline & floor plan to all vendors — Due 11/7/26

• Create set up timeline for BURST assistants — Due 11/7/26

• Assign assistant roles & start times/end times — Due 11/7/26

• Present BURST Plan at Team Meeting — Due 11/10/26

• Host final wrap call w/ Megan + Omar — Due 11/10/26